ASSISTANT DIRECTOR OF OPERATIONS - FULL TIME

Position Details

JOB TITLE: Assistant Director of Operations - Full Time REPORTS TO AND IS EVALUATED BY: Director of Operations AVAILABLE: ASAP LOCATION: District-wide TERMS OF EMPLOYMENT: Full time 12 month position, Miscellaneous Employee per Employment Agreement with Board of School Directors. HOURS: Primarily 2nd shift - Occasional 3rd shift PRINCIPAL FUNCTIONS: Assist the Director of Operations in developing and implementing an innovative and efficient school district operations program. Ensure the program's effectiveness through continuous monitoring, training, and supervision of all facility managers and custodial employees. SUPERVISES AND EVALUATES: Facility Managers, Regular Custodians, Shift Supervisor Custodians, Substitute, and Part-Time Custodians. ESSENTIAL DUTIES AND RESPONSIBILITIES: Supervise all custodial functions, including procurement of supplies, equipment, and personnel, and establish custodial methods during 2nd and 3rd shifts. Evaluate alternate methods for efficient cleaning, Recommend procedural changes for implementation district wide. Develop standards for use of custodial supplies and equipment. Evaluate new products based on these standards. Determine custodial staffing needs through workload analysis and other accepted methods for establishing staffing requirements. Realign staff as necessary to accomplish goals. Coordinate the staffing of full-time, part-time and substitute positions, ensuring minimum downtime in finding suitable replacements when a position becomes vacant. Conduct job interviews recommending a candidate for an open position. Management of assigned staff which includes assigning and prioritizing tasks and projects, providing training, instruction, and support. Planning, coördination, and implementation of district-wide summer cleaning. Prepare formal evaluations of all facility managers and custodial staff with input from building principals. Meet and discuss individual evaluations with respective employees. Create, maintain, and continually develop a manual of Standard Operating Procedures for maintaining the cleanliness and healthy environment of all district buildings. Work with Facility Managers to implement standardized procedures through regular training of all regular custodial staff. Develop and present an induction program to all new employees. Ability to work a flexible shift to ensure effective supervision of 2nd and 3rd shift operations and personnel. Conduct periodic follow-up inspections to ensure satisfactory completion of work, providing guidance to staff as needed. This role requires rotating shifts to manage third-shift employees. Develop a training schedule and document periodic training on matters related to PA Right-To-Know laws, including asbestos, Safety Data Sheets (SDS), blood borne pathogens, and other safety-related issues. Serve as the district’s designated representative for Integrated Pest Management, ensuring compliance with program requirements, including necessary notifications to staff, students, and the public regarding the application of pest control products. Ensure compliance with state and county requirements for documentation and the daily maintenance of the high school’s natatorium. Coordinate, assign, and track all work orders while assisting in maintaining the computerized work order system. Assist in planning and scheduling all maintenance and grounds activities performed by district personnel. Receive work requests, identify necessary maintenance and repairs, and help coordinate work schedules and supply needs to ensure completion of tasks according to priority. Collaborates with district personnel and appropriate contractors to assist in managing building controls and life safety systems, including fire, burglar, intrusion, surveillance cameras, building automation, and card access systems. Coordinate and oversee all snow removal activities performed by maintenance and custodial staff. Performs all other related duties as assigned and is available to respond to emergencies 24/7. QUALIFICATIONS: Bachelor’s Degree preferred or 5 years of relevant custodial supervision. Knowledge of school operations, including safety and health regulations, Right-to-Know laws, integrated pest management, procedures for working with asbestos-containing materials in schools, and proper methods for handling and using cleaning chemicals and equipment. Valid Pennsylvania driver’s license and safe driving record. Excellent interpersonal, communication and computer skills. Proven history of effective supervision and training for custodial operations. Working knowledge of building systems including fire alarm, burglar alarm, building automation systems and electronic work order systems. Must be courteous and able to deal effectively with people. Must be able to be both a team member as well as a team leader. Must be flexible and able to work in an environment with frequent interruptions. Able and willing to give and follow written and verbal directions. Able to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Able to motivate and train custodial personnel. Must be able to frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 75 pounds. Any additional or alternative qualifications as deemed appropriate by the Board of School Directors. REQUIREMENTS: Clearances and Physical must be within 12 months and TB must be withing 90 days of hire. PA State Police Clearance (Act 34) Child Abuse Clearance (Act 151) FBI Fingerprint Clearance (Act 114) School Personnel Health Form (Physical and TB test) PDE 6004 Form (Act 24) Sexual Misconduct/Abuse Disclosure Release Form(s) (Act 168) PHYSICAL REQUIREMENTS: (Choose one of the following.) SEDENTARY __ LIGHT WORK __MEDIUM WORK _X_HEAVY WORK __ VERY HEAVY WORK__ SEDENTARY: involves sitting most of the time. The incumbent should be able to exert up to 10 lbs. of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects. LIGHT WORK: If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work. The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects. MEDIUM WORK: The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects. HEAVY WORK: The incumbent should be able to exert up to 75 lbs of force occasionally,and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects. VERY HEAVY WORK: The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects. PROCEDURE: Interested candidates applying for the above position should submit an online application. EOE