Office Administrator II

General Statement of Duties Work in this classification generally includes activities such as skilled typing, screening calls and visitors, scheduling appointments, organization and daily maintenance of a comprehensive filing system, and operation of office equipment. The incumbent must demonstrate initiative in all work and be able to make independent judgments in accordance with established practices and guidelines. May deal with sensitive or confidential materials and is responsible to the administrator to whom assigned. Essential Duties • Manage Principal’s calendar • Set up interviews for all vacant positions in the school • Prepared disciplinary packets • Prepare disciplinary letters • Be back up to and assist clerical staff • Prepares time and attendance cards and payroll data • Liaison for FMLA/WC/PREP • Process school related leave requests • Works as the substitute coordinator using the Smartfind system • Maintain employee files • Keep and manage fiscal accounts; accounts payable and receivable • Assist with school events as directed by the Principal MAY INCLUDE: • Answers telephone and screens calls • Greets visitors and screens appointments • Records all appointments and maintains records of daily activities • Types forms, letters, and reports from rough draft, or clean copy, using a typewriter or word processing equipment • Requisitions office supplies and instructional materials and maintains inventory of same • Receives, sorts and distributes mail • Operates office equipment • Sets up and maintains files alphabetically • Completes travel expense vouchers • Processes payroll • Orders textbooks and maintains inventory • Uses Powerschool system for student information • Uses Oracle system for Time and Attendance and Payroll • Attends work daily and is engaged and on task - regular attendance is required • Performs other duties as assigned Additional Information This vacancy is open until filled and is available for the 26-27SY. This is a 12 month, 8 hours per day, 260 day position. Minimum salary is $51,502.78 ($24.76 hourly) or based on promotion policy for internal candidates. Salary is prorated based on official start date. Henrico County Schools reserves the right to begin screening applications and make a selection at any time during the posting period. Applicants are encouraged to apply as early as possible, as positions may be filled prior to the posted closing date. Minimum Requirements A high school graduate or equivalent (business school or some college preferred). Leadership qualities and communication skills are necessary. Ability to use computers in a broad range of applications such as but not limited to the following: Word Processing; Spreadsheet Data Entry and Spreadsheet Design; Database Maintenance; and Internet Search Engines. Should be able to deal effectively with the public. Background Check Disclosure Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History Investigation State Police Criminal History Investigation Child Protective Services (CPS) Investigation Tuberculosis Screening/Test Benefits For information about our benefits, visit our website: https://www.henricoschools.us/page/employee-benefits EEO Statement Henrico County Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy), national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. EOE/Accommodations Upon Request